Executive Assistant (Temporary)

About Our Client

A remote-first organization with employees across Europe, APAC, and the Americas simplifies the lives of developers creating world-changing applications. After securing Series C funding of $105M in March 2022, the company continues to experience exponential revenue growth. Join for an exciting journey...

The role is seeking a US-based Executive Assistant for a 6-month contract to ensure the Executive Teams operate smoothly at all support levels.

The background of candidates should demonstrate diverse experience in delivering high-level administrative support, including managing calendars in dynamic environments, planning events, and providing coverage when team members are unavailable. A strong emphasis on uniformity and processes is essential as the company scales rapidly.

Responsibilities

• Manage multiple, high-level, ever-changing calendars across Pacific and European time zones.

• Exhibit exceptional travel booking and troubleshooting skills, being on-call when an assigned executive team member is traveling.

• Liaise and schedule meetings with internal and external stakeholders, including employees, strategic partners, media, and customers.

• Collaborate cross-functionally with other team members.

• Provide backup support for any administrative team member who may be out due to PTO, including the EA to the CEO.

• Maintain a flawless track record when handling confidential information.

• Assist with the onboarding process for new executive hires, collaborating closely with executives, IT, and HR to ensure new hires are set up for success. Act as a ?new hire buddy? and go-to resource.

• Organize conferences, meetings, team offsites, etc., both virtual and onsite when necessary. Be available to start early or stay late as needed (e.g., for company events or travel delays).

• Perform other duties as assigned.

Qualifications

• 5+ years of experience providing executive administrative support to multiple VP levels and above across various functions and time zones.

• High level of discretion and integrity.

• Excellent oral and written communication skills, demonstrating a high degree of diplomacy.

• Previous experience with Google Suite, specifically Gmail, Google Calendar, G-docs, and G-sheets, in a work environment.

• Strong calendaring skills using Google Calendar.

• Experience collaborating with other executive assistants in a high-functioning, fast-paced environment.

• Ability to anticipate the needs of the executive team.

• Demonstrated ability to book domestic and international travel (Navan experience preferred but not required).

• Capacity to prioritize, focus, and organize your workload each day.

• Familiarity with audio-visual conferencing/event tools such as Zoom and Navan for travel booking needs.

• Familiarity with instant business messaging app, Slack.

• Proficient multi-tasker (email, Slack, calendaring, project management, etc.).

• Ability to plan internal and external offsites and travel as necessary.

• Methodical and effective approach to projects and deadlines, with proactive communication regarding progress.

• Strong time management skills.

• Self-motivated with the ability to work collaboratively and independently.

• Eager to share knowledge and build awareness; teamwork-driven.

Perks (for Full-Time Employees)

• Freedom and flexibility; fit work around life.

• Home office setup; ensuring comfort while working.

• 16 weeks of paid parental leave.

• Technology stipend equivalent to $100 net/month.

• PTO plan encouraging time for personal pursuits.

• Quarterly company-wide hackathons.

• Training stipend for conferences, courses, and classes.

• Equity; as a growing start-up, all employees share in the company?s success.

• Company swag.

• Medical benefits, retirement, and holidays vary by country

Apply Job!